Planning an Event > Event Services > Loading & Unloading

Loading & Unloading

Please contact the staff in charge of your event in advance regarding your loading and unloading plan.
Please place guards (on floors, elevators, doors, etc.) when loading or unloading large or heavy items.

  • *The carpet in the first floor of the main building has a special textured shape, and loading or unloading without protection causes it to twist.
Loading and unloading route map

Main building

Please use the service entrance or the east service entrance.
Please enter from Parking Lot 1 and pass behind the Event Hall to load/unload from the east service entrance. Due to the load capacity of the bridge beyond the Event Hall, loading/unloading vehicles are limited to 4 tons or less. *Loading/unloading from the Main Entrance is prohibited. Please inquire with the staff in charge of your event about using the South Entrance.

Main Hall

Please use the east service entrance or the loading entrance behind the Main Hall. Enter Parking Lot 1 and pass behind the Event Hall for loading/unloading at the east service entrance or Main Hall. Due to the load capacity of the bridge beyond the Event Hall, loading/unloading vehicles are limited to 4 tons or less. After crossing the bridge, you may enter behind the Main Hall.

Annex Hall

Please use the loading entrance behind the Annex Hall or the Annex Hall Entrance.

Event Hall

Please use the Event Hall loading entrance or the Event Hall Entrance. Please enter Parking Lot 1 for Event Hall loading/unloading.

New Hall

Please use the New Hall loading entrance. Please enter Parking Lot 1 for New Hall loading/unloading.

Room E

Please use the loading entrance behind Room E.
Please enter Parking Lot 1 and pass behind the Event Hall for Room E loading/unloading. Due to the load capacity of the bridge beyond the Event Hall, loading/unloading vehicles are limited to 4 tons or less.

Loading entranceLoading door sizeNotes
Service entranceHeight: 2,850 ㎜,
width: 3,100 ㎜
 
East service entranceHeight: 2,150 ㎜,
width: 1,700 ㎜
 
Main Hall loading entranceHeight: 2,000 ㎜,
width: 2,400 ㎜
 
Annex Hall loading entranceHeight: 3,300 ㎜,
width: 3,000 ㎜
Floor load capacity: 300 ㎏/㎡
Event Hall loading entranceHeight: 4,000 ㎜,
width: 3,500 ㎜
Floor load capacity: 5,000 ㎏/㎡
300 ㎏/㎡ (on elevating platform stage)
New Hall loading entranceLoading door 1・4:
Height: 3,860 ㎜,width: 3,870 ㎜
Loading door 2・3:
Height: 2,290 ㎜,width: 3,700 ㎜
Floor load capacity: 1,000 ㎏/㎡
Room EHeight: 3,100 ㎜,
width: 2,900 ㎜
 
 CapacityEntrance widthHorizontalVerticalHeightDoor size
Elevator #51,050㎏1,050㎜1,980㎜1,230㎜2,500㎜2,300㎜
(2,250㎜ for floors 2 and 3)
Elevator #71,100㎏1,400㎜1,890㎜1,100㎜2,640㎜2,350㎜
(2,250㎜ for floors 1 and 3)
Elevator #8950㎏1,200㎜1,740㎜1,110㎜2,300㎜2,100㎜
  • *Loading and unloading using the first floor lobby central elevators (#1 and #2) is prohibited.

Loading ticket

If you plan to pass through Parking Lot 1 for loading/unloading (at Event Hall, New Hall, behind Main Hall, east service entrance, Room E), you may request a loading ticket. You may use this loading ticket repeatedly throughout your conference. If you wish to leave your vehicle in the parking lot for further work after loading/unloading, separate parking charges apply, and this loading ticket may not be used.

Rules

  • Please make sure to contact the Kyoto International Conference Center staff member in charge of your event in advance regarding
    your loading and unloading plan.
  • When loading or unloading equipment, furnishings, etc. using a platform truck (i.e., large materials and heavy objects), please install protective coverings to avoid damaging the flooring, walling, doors, elevators, etc. Please take extra care in and around elevators,
    as any impact to the doors or interior, even with protective coverings in place, can damage equipment and cause safety concerns.
    *When loading or unloading heavy objects (100 kg and over), please place protective coverings such as plywood paneling, etc. on the flooring.
  • To prevent the studs from breaking off, please double the protective covering when pushing a platform truck over tactile flooring
    (yellow resin rivets in carpeting).
  • To prevent shifting and wrinkling of the carpet, please use platform trucks with large wheels that are made of a material that does not damage flooring.
  • A limited number of platform trucks are available for use at the service entrance, but as a general rule, users should bring their own.
  • When using a Kyoto International Conference Center platform truck, please make sure to return it to its original location after use.
  • When constructing structures within the conference center, please place protective coverings on the floor around the construction area, work as far away from the walls, etc. as possible, and take care to not damage walls and the surroundings. Take care not to damage the walls, etc. when disassembling and removing constructed structures.
  • When using platform trucks, strictly observe safety precautions, for example always using multiple people when moving down slopes.
    Use of cranes at the loading entrance is not allowed.


2. Receiving Packages

Sending packages before your event

  • If you wish to send packages in advance, in general, we accept packages starting the day before setup day.
  • We cannot receive packages at night (after 18:00) or on days the conference center is closed.
  • Packages will be stored in the service entrance in the first basement of the main building. This space is not locked or air-conditioned. Please do not send valuables or food items.
  • Rental hand trucks are located in the service entrance, but they are limited in number, so in general, event organizers should bring their own.
  • When sending packages, please list the event dates, name, and location (meeting room), and address to the staff in charge of your event.

Addressing:
(Name of staff in charge)
Kyoto International Conference Center
422 Iwakura Oosagi-cho, Sakyo-ku, Kyoto city, 606-0001, Japan
Tel: 075-705-1229
(Month) (Day) (Name of event) Room XXX