Planning an Event > Usage and Fees > Catering Fees

Catering Fees

Catering Tariff

(all including tax)


1. Times and additional charges
There is no room charge for the use of one of our banquet halls (Sakura or Swan) for bookings of three hours or under. The room rate regulated by ICC Kyoto will be applied for use of these halls for over three hours as well as other rooms.

2. Confirmation of details and the number of guests
Please notify us of banquet details (meals, the number of guests, etc.) by at least two weeks prior to the event. In the case of any changes, please let us know by at least four days (excluding Saturday and Sunday) in advance. If there is a reduction in the number of guests, we will ask you to pay a cancellation fee as indicated below.

3. Cancellation fee
Cancellation fees for booked events are as follows:

Cancellation 8 -14 days prior to the event 30% of the estimate
Cancellation 4 -7 days prior to the event 50% of the estimate
Cancellation 1 – 3 days prior to the event 80% of the estimate
Cancellation on the day of the event 100% of the estimate

*Tax not included

4. Bring-your-own food and beverage
No outside food and beverage may be brought into ICC Kyoto facilities in accordance with the regulations for use stated by ICC Kyoto. With regard to those items not dealt with by us, please make enquiries to our sales representative.

See here Catering Tariff (PDF)